As many of our partners know, we went live with our new SaaS (Software as a Service) based accounting system on January 1st of this year. It’s been very liberating doing away with old paper files and folders, and not having to worry about a vendor invoice or supporting documents being filed in the wrong vendor folder. “Scan, attach, and shred” is the new motto now.
With the SaaS based system, I no longer have to concern myself with making sure I am using the latest version of software or whether the maintenance agreement has expired or not. And, perhaps best of all – I no longer have to use a VPN to access our accounting system (thank goodness)!
I have to admit that at first, the move to a SasS based accounting system was not easy for me personally. I was a bit old-school in thinking that having control of a system meant having hard copies of all of the files associated with it. After all, many of us in the world of accounting have subscribed to the “files and folders equal audit trail” method of thinking.
But, times (and systems) have changed, and once I realized all the benefits of moving to cloud-based SaaS, I found that letting go of the old accounting system was easier than I thought it would be.
I realized that even with the best accounting system in the world – whether local, file-based, or SaaS – none of it matters if you can’t access the data when a disaster strikes. The kind of reliability you need for your accounting system is only available if you have a sound backup, business continuity, and disaster recovery solution. If you decide to go the SaaS route, ask about redundancy and data centers that are SAS 70 Type II certified. If you own the accounting system and it resides on servers in house, ask yourself the question: “How confident am I that my backup is going to work when I need it to?”
Of course, if you have the Axcient solution then your accounting software is not only backed up along with all the associated files and folders, but able to be restored without loss of productivity in case of server failure or disaster – giving you the ultimate peace of mind.
In the end, making a change to SaaS and going green was pretty easy. All it required was a different mindset and access to tools that work effectively and reliably.