Today’s world is more mobile than ever. Workers are increasingly accessing and sharing data — some of it highly confidential — across many different devices from many different locations. Most small- and medium-sized business owners would likely agree that having a secure way of sharing this type of data is one of their biggest priorities. Secure Shares are a staple feature in eFolder Anchor that allow you to safely and securely share files and folders with anyone.
To understand what a Secure Share is, it’s helpful to know what file sharing looks like with Anchor.
These are shared folders that can be accessed by groups of users. Team Shares are a great way to collaborate with a group of people – once a document is updated and synced in a Team Share, everyone subscribed to that share will have access to the most up-to-date version of that document.
If you have a file or folder that you need to send to any number of users, share links are an easy and effective way to do it. By sending them a share link, you can give them direct access to the file or folder they need. You can send this link to anyone, regardless of whether or not they’re in your organization. You can also specify upload and delete permissions for each recipient of the share link.
So, where does a Secure Share come in?
If the file or folder you’re sharing with an individual is confidential, sensitive, or simply personal, you may choose to send it as a Secure Share. This means you can require the person receiving the document to login using their credentials before they can access the file or folder.
Why is it important?
Most file sync tools don’t allow you to secure a file or folder using login credentials. Usually, a single (i.e., shareable) password is used to unlock a file. This password is easily distributable, and anyone that has the password to your shared file will be able to access it, regardless of whether they were the intended recipient. This is the difference between a truly Secure Share and simply a password-protected share.
Think of it like this: A Secure Share can be compared to a fingerprint scanner, and a password-protected share to a key. Fingerprints are unique, while keys can easily be shared, copied, and distributed, potentially leading to a huge lapse in security.
When should I use Secure Sharing?
Let’s say you have a sensitive file (for example, a medical record) and need to send it to David, an employee at the insurance firm your company is contracted with. Because something like a medical record is a sensitive document, you want to know you’re sharing it in the most secure way possible. By sending it as a Secure Share, you can be sure David is the only one able to access the file, because you’ve specified that it’s his login credentials that are required to open it.
You can also choose to use Secure Shares internally as well. Sending a batch of confidential company documents to your executive team through Secure Shares means you don’t have to worry about them being circulated to others through unsecure means, like email.
Security is something we’re passionate about at eFolder, and Secure Shares are one of the benefits of using a business-grade file sync solution like Anchor. Being able to confidently send and receive sensitive files and folders gives you the peace of mind knowing your business is safe and secure. If you’re interested in learning more about Anchor and its features, feel free to request a demo or try it out in a free trial.